POSITION: PROGRAMME COORDINATOR
DEPARTMENT/OFFICE: Common Purpose Ireland
RESPONSIBLE TO: Programme Director
PHYSICAL LOCATION: Dublin 8 but flexible
DURATION: Permanent - Part Time - 2.5 days/week with potential to
increase to full time
SALARY: ?**Apply on the website**,**Apply on the website** pro rata
ABOUT COMMON PURPOSE
Are you passionate about leadership that can make real positive change
in society? Are you our next PROGRAMME COORDINATOR?
Common Purpose, a global social enterprise specialising in leadership
development and focused on Inclusive Leadership and Cultural
Intelligence, runs programmes in over **Apply on the website** cities
worldwide offering participants the knowledge, skills and inspiration
to cross boundaries, solve complex problems and become more active and
engaged leaders in society.
_We are a change led, impact driven organi__s__ation and if you are
curious and passionate about people this could be the job for you._
We are currently looking for a dynamic and ambitious professional who
shares our values and is passionate about making real impact by
inspiring leaders of all ages to do more to create a better world to
join us as Programme Coordinator. You will be working in our Dublin
team, within a dynamic and fast-paced environment, working out of the
bustling and entrepreneurial Guinness Enterprise Centre in Dublin 8
but with flexible working (at home and in the office).
We are?currently looking for support for our?programme
delivery?team?who are based primarily in Ireland but as part of a
wider global team with colleagues also in the US, India, Singapore and
Australia. You will be supporting our programme delivery for a broad
range of clients and participants, from young people to senior
leaders.?This role is part time time and flexible regarding location
and regarding in-office or home-based.
_Common Purpose is an equal opportunities employer and we welcome
applications from minority groups._
THE VISION
Work within Common Purpose structure to support the delivery of the
Common Purpose Ireland vision.
Support Common Purpose teams in delivering high quality local and
national events in line with the Common Purpose Ireland Strategic
Plan.
MAIN PURPOSE OF THE ROLE
The Programme Coordinator is a member of Common Purpose staff
reporting to the Programme Director with dotted line supervisory
accountability to the CEO.
The Programme Coordinator has supportive administrative and customer
service responsibility for Common Purpose (Ireland). The role is to
support quality, sales and delivery of Common Purpose programmes in
Ireland while providing administrative support to the team.
RESPONSIBILITIES
1. EVENTS AND PROGRAMME COORDINATION
* Responsible for the efficient administration of all systems and
activities pertaining to Common Purpose Ireland?s suite of
leadership development programmes
* Support Common Purpose teams in delivering high quality virtual
and in-person events, programme days, launches, and alumni events,
under guidance of the Programme Director
* Manage the administration and coordination of virtual programmes
during the sessions using Zoom, including creating and managing
breakout rooms, communicating with participants using the chat
function, sharing slides and handling client issues
* Identify materials for the curriculum and produce quality
supporting materials
* Liaise with, and visit, venues prior to in-person and livestreamed
events; organise catering; handle venue bookings
* Regular liaise with, and support, programme participant groups
e.g. in relation to dietary requirements, biographies, support with
the participant website, App, and assessment procedures
* Physically set up the venue for in-person events e.g. set up the
room, registration arrangements, etc. (*If you have a physical
disability, we will work around these job tasks to accommodate you.)
2. SYSTEMS MANAGEMENT
* Responsible for the efficient administration of all systems and
activities from the local office in accordance with policies and
procedures.
* Data entry and data cleansing on systems and databases including
Common Purpose global CRM
* Maintain and maximise the use of IT systems
* Run and organise the office systems
* Keep Common Purpose knowledge base up to date
* Take clear and concise minutes of meetings as required
* Preparation and administration of documentation relating to
governance, the Board and Advisory Group
* Report on KPIs against the strategic plan
3. RELATIONSHIP MANAGEMENT, SALES AND MARKETING COORDINATION
* You will act as the key communicator for programme participants
before, during and post programmes via email, social media, phone, web
portal and App communications.
* Support the team with marketing initiatives; PR opportunities;
graduate communications
* Regular telephone and email contact with businesses, public sector
organisations and charities arranging sales/recruitment meetings
* Regularly update the sales database with contact details and track
customer movements
* Maintain regular communications and good relationships with key
stakeholders (e.g. programme participants, Advisory Group members,
contributors and alumni)
* Present a professional, helpful and efficient image of Common
Purpose at all times
* Provide support to Programme staff as required in sales, programme
administration and social media
* General office management and liaising with the Guinness
Enterprise Centre on office related updates
N.B The main duties and responsibilities of the post are outlined in
this job description. This list is not exhaustive and is intended to
reflect the main tasks and areas of work. Changes may occur over time
and employees will be expected to agree to any reasonable changes to
the job description that are commensurate with the grade and in line
with the general nature of the post. Employees will be consulted about
any changes to the job description before these are implemented.
PERSON SPECIFICATION
COMMON PURPOSE (IRELAND) WELCOME CANDIDATES FROM ANY BACKGROUND
PROVIDED THEY CAN DEMONSTRATE THE RELEVANCE OF THEIR SKILLS. THE
PERSON APPOINTED WILL ESSENTIALLY DEMONSTRATE:
ESSENTIAL
QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
* An undergraduate degree (or equivalent qualification) in any
subject preferably in a business-related subject
* **Apply on the website** years in office management, event
management, customer service or administration
* Must be a team player who thrives on deadline-driven projects and
can deliver under pressure
* Meticulous attention to detail
* Excellent organisation skills
* Excellent written and verbal communication skills
* Ability to organise and analyse data to detect patterns and
opportunities
* Ability to maintain high standards of professional conduct at all
times: telephone, email and in person
* Highly IT literate with experience in using Word, Excel,
PowerPoint, email and CRMs
* Self-starter and ability to get up and running quickly
* An understanding of and commitment to Common Purpose?s mission,
values and behaviours
* Experience of proactively identifying and addressing issues
* An interest in positive change in the world
DESIRABLE
QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
* Event organisation experience
* Good knowledge of the area, its key issues, and significant
organisations
* Experience of working in an office/ sales based environment
* In depth experience working with CRM databases
* Experience working with online communications platforms ? e.g.
Zoom
* Knowledge of the Charities Governance Code or
qualifications/experience in public policy
HOW TO APPLY
Please send a Cover Letter and CV to **Apply on the website** by COB
on **Apply on the website**th Feb **Apply on the website**. Interviews
will be held during the week commencing **Apply on the website**th
Feb.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
